• Stage Design

• Create the overall flow of the retreat (sessions, games, icebreakers, activities).

• Coordinate with facilitators, speakers, tech, logistics, prayer and worship team.

• Ensure sessions start and end on time.

• Prepare materials needed for activities.

• Keep energy and engagement balanced throughout the event.

• Cover the entire retreat in intercessory prayer before, during, and after.

• Organize prayer chains or prayer partners.

• Lead specific prayer sessions during the retreat.

• Provide spiritual support for participants, facilitators, and speakers.

• Be available for personal prayer and altar ministry.

• Manage pre-event registration and on-site check-in.

• Prepare participant lists, name tags, and welcome kits.

• Provide information desk for directions, schedules, and inquiries.

• Coordinate with Finance for participant fees (if applicable).

• Keep attendance records.

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• Guide small group discussions and activities.

• Ensure all participants are engaged and heard.

• Encourage reflection and application of teachings.

• Report group feedback and concerns to Program Team.

• Support prayer and ministry time when needed.

• Handle transportation, accommodation, and venue needs.

• Prepare and distribute materials, supplies, and equipment.

• Oversee food and snacks (coordinate with catering if applicable).

• Ensure cleanliness, orderliness, and readiness of the venue.

• Assist other committees with physical setup and takedown.

• Manage retreat funds and budget allocation.

• Keep accurate records of income and expenses.

• Coordinate with Registration for payments.

• Provide financial reports before and after the retreat.

• Ensure transparency and accountability in handling funds.

• Lead worship sessions with music, songs, and exhortation.

• Prepare set lists aligned with retreat themes.

• Coordinate with Tech for sound system and equipment.

• Lead participants into an atmosphere of worship and openness.

• Ensure spiritual readiness through prayer and rehearsals.

• Manage sound system, microphones, and music playback.

• Set up projectors, presentations, and other media.

• Provide technical support to speakers, worship team, and facilitators.

• Troubleshoot equipment issues quickly.

• Coordinate with Documentary for media capture.

• Take photos and videos throughout the retreat.

• Document key moments, sessions, and group activities.

• Create a recap video or slideshow (if required).

• Handle storage and organization of media files.

• Coordinate with Tech for possible live presentations.